Privacy Policy

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INTEGRITY COMMISSION

DATA PROTECTION AND PRIVACY POLICY

Last Modified: 04 June 2024

SECTION 1:

INTRODUCTION

This Data Protection and Privacy Policy (the Policy) explains how the Integrity Commission (“we”, “us”, “our”, or the “Commission”) processes information, particularly, personal identifiable information. This Policy also describes the types of personal identifiable information we process and the reasons for which we process this personal identifiable information.

Presently, the Commission processes information and personal identifiable information provided or collected on digital properties managed, operated and used by us. We also process information and personal identifiable information provided or collected offline at our physical office locations. The personal identifiable information collected from and/or about you also depends on the function(s) and/or responsibilities of our respective Division(s) and/or Department(s) that you may interact and/or interface with.

In some cases, we may provide additional data privacy statements or notices specific to certain digital properties operated and managed by the Commission. These additional privacy statements or notices should be read in conjunction with this Policy and act as a supplement to this Policy. This Policy is also drafted in accordance with applicable Jamaican laws governing data protection and privacy, particularly, the Data Protection Act, 2020 (the “DPA”) and its subsequent Regulations.

SECTION 2:

COMMITMENT TO INDIVIDUAL’S PRIVACY

The Commission always handles individuals’ personal identifiable information in a responsible and confidential manner that acknowledges your rights protected under the DPA and other Jamaican laws and regulations. Additionally, we are also committed to protecting all personal identifiable information in our possession and we understand our obligations to all individuals whose personal identifiable information is processed by us and is in our possession.

We will, at all times, maintain appropriate administrative, physical and technical safeguards to ensure the protection, security, integrity, and confidentiality of your information and personal identifiable information processed by us and in our possession. These safeguards also include measures designed to protect your personal identifiable information against accidental or unlawful destruction, loss, alteration, unauthorized disclosure or access. We will also strive to incorporate commercially acceptable and local, regional and global best practices and standards to protect your personal identifiable information. 

The security of your personal identifiable information is important to us. While no method for the electronic or physical transmission and electronic or physical storage of information is one hundred percent (100%) secure, we will endeavor to secure your personal identifiable information processed by us and in our possession.

SECTION 3:

COMMITMENT TO CONFIDENTIALITY

The Commission is committed to keeping confidential all information, particularly all personal identifiable information, processed by us and in our possession. We are also committed to providing a safe, secure and confidential environment for all information, particularly, the personal identifiable information processed by us and in our possession.

Pursuant to the Integrity Commission Act, 2017 (the “Act”) and the Public Disclosures Act, 2011 (the “PDA”), the Commission has a duty of confidentiality to all public officials and Jamaican citizens regarding the information we process about you and have in our possession.

This duty of confidentiality is emphasized in the following sections of the Act and the PDA and any breach of the following sections are also subject to penalties under the Act and the PDA.

Section of the LegislationDescription of the Section of the Legislation
Section 37(5) of the Act

No person shall be obligated or permitted to disclose the name or address of a person who makes a complaint under subsection 37(1) or state any matter which may lead to the identity of such person being known.

Subsection 37(1): Any person may orally or in writing, make a complaint, give information on, or notify the Commission about, a matter which involves or may involve, an act of corruption or non-compliance with the provisions of the Act.

Section 53(3) of the Act

Until the tabling in Parliament of a report under Section 36 all matters under investigation by the Director of Investigation or any other person involved in such investigation shall be kept confidential and no report or public statement shall be made by the Commission or any other person in relation to the initiation or conduct of an investigation under this Act.

Section 36(1): The Commission may, at any time, be required by either House of Parliament to investigate a matter relating to an act of corruption and table a report thereon.

Section 56(1) and (2) of the Act

 

  1. Subject to Section 42(3)(b) (which requires the Commission to publish a summary of the declarations of the Prime Minister and the Leader of the Opposition in the Gazette), every person having an official duty or being employed under this Act or otherwise concerned in the administration of the Act (hereinafter called a concerned person) shall regard and deal with as secret and confidential, all information, declarations, government contracts, prescribed licences and all other matters relating to any matter before the Commission, except that no disclosure made by the Commission or other concerned person in the proceedings for an offence under this Act or under the Perjury Act, by virtue of section 17(2) of that Act, shall be deemed inconsistent with any duty imposed by this subsection.
  2. The obligation as to the secrecy and confidentiality imposed by this section, in relation to any documents, or information obtained under this Act continues to apply to a person despite the person having ceased to have an official duty, be employed or otherwise concerned in the administration of this Act.

 

First Schedule to the ActThis Schedule, along with Section 57, binds the Commissioners, the Executive Director, Directors, and Staff Members of the Commission, under Oath, to treat as secret and confidential any information or document directly or indirectly communicated to him/her in the performance of his/her assigned functions under the Act.
Section 24 of the PDA

Every person receiving, investigating or otherwise dealing with a disclosure under this Act shall regard and deal with as secret and confidential:

  1. The identity of the employee making the disclosure and any disclosure made; and

  2. Any statement given, or document, information or thing provided, to the person in the carrying out of an investigation except that any statement given, or document information or thing provided, given in furtherance of an investigation or any legal or disciplinary proceedings shall not be regarded as being inconsistent with the obligation for secrecy and confidentiality.

SECTION 4:

CHILDREN’S PRIVACY

The Commission, from time to time and where relevant and necessary, may process or have in our possession personal identifiable information about your child or children. Additionally, some of the Commission’s digital properties are available to and can be used or accessed by any child or children.

If you are a parent or guardian and you are aware that your child has provided us with any personal identifiable information without your consent, please contact us.

If we become aware that we have directly collected personal identifiable information from any child or children without verification of parental consent, we will take reasonable steps, where possible and necessary, to remove that personal identifiable information from our possession.

SECTION 5:

THE PERSONAL IDENTIFIABLE INFORMATION PROCESSED BY THE COMMISSION

The Commission will process or have in our possession, personal identifiable information about our staff and employees, third-party service providers, public officials, Jamaican citizens and other individuals, which includes, but is not limited to:

  1. Your full name (first name, last name and middle name);
  2. Your Account login credentials (username and password) for our digital properties;
  3. Your telephone number (home, work or mobile number);
  4. Your address (home or work address);
  5. Your health records or medical history;
  6. Your e-mail address (work or personal e-mail address);
  7. Your employee identification number;
  8. Your academic history, qualifications, certifications and/or credentials;
  9. Your criminal history, including police background checks, or any past or potential convictions or arrests;
  10. Details or evidence of any act of corruption or non-compliance with the Act;
  11. Your years of employment;
  12. Your places of employment;

  13. Pictures and videos of you which have been provided to us, requested by us, or taken by us:

    • at our training and sensitization sessions,
    • at our other events,
    • for the purpose of conducting investigations;
    • for the purpose of prosecuting acts of corruption and offences under the Act; ,
    • for the purpose of investigating complaints received.

     

  14. Pictures and videos of you taken by our security cameras located at our physical office locations;
  15. Witness Statements from you regarding complaints reported to us or matters being investigated by us;
  16. Your Taxpayer Registration Number (“TRN”) or any other relevant tax identification number;
  17. Information about your Spouse (including full name, address, maiden name, TRN, years of employment);
  18. Information about your Child and/or Children (including full name, address, and date of birth);
  19. Your financial information (including information about your bank accounts, salary, real estate, motor vehicles, assets, expenses, liabilities, insurance policies, investments, stocks, bonds, and shares, gifts, monies invested in mortgages, monies invested in business ventures including crops and livestock, etc.);
  20. Your Spouse’s Financial Information (including information about his/her bank accounts, salary, real estate, motor vehicles, assets, expenses, liabilities, insurance policies, investments, stocks, bonds, and shares, gifts, monies invested in mortgages, monies invested in business ventures including crops and livestock, etc.); and
  21. Your Child and/or Children’s Financial Information (including information about his/her bank accounts, salary, real estate, motor vehicles, assets, expenses, liabilities, insurance policies, investments, stocks, bonds, and shares, gifts, monies invested in mortgages, monies invested in business ventures including crops and livestock, etc.).

SECTION 6:

COOKIES AND OTHER INTERNET TRACKING SOFTWARES USED BY THE COMMISSION

Personal identifiable information is automatically collected when visiting, accessing or using the Commission’s digital properties on your computer or mobile device. We use cookies and other internet tracking software to track your activity and store certain personal identifiable information about you when you use or access our digital properties, such as, your Internet Protocol (“IP”) address and other internet browser information such as, the type of operating system and browser version

Cookies allow us to store information about the computer or mobile device you use when accessing or using our digital properties. These cookies allow us to recognize when you revisit our digital properties and to assists us in evaluating our digital properties’ effectiveness. The personal identifiable information processed by these cookies aligns with our legitimate interests to administer our digital properties.

We mainly use strictly necessary and essential cookies for our digital properties. Strictly necessary and essential cookies enable you to navigate, move around and use the features, such as accessing secure areas of our digital properties. You will not be able to use and/or access our digital properties without using these strictly necessary and essential cookies.

Presently, the Commission uses third party cookies from Google, which are performance cookies. Performance cookies allow us to count visits and traffic sources so we can measure and improve the performance of our website. All personal identifiable information collected by performance cookies are aggregated and therefore anonymous. If you do not allow these cookies, we will not know when you have visited our website, and will not be able to monitor the performance of our website.

When you first visit our website, you will be given an opportunity to opt-in or opt-out of the performance cookies. You, however, will not be allowed to opt-out of the use of strictly necessary and essential cookies. You can deactivate the performance cookies by not consenting to these performance cookies.

You may also set your browser’s setting to deactivate cookies. If you decide to use this option, some functions of this website (e.g. login, memory of preferences etc.) may not be available. Detailed guidance on how to control cookie preferences for the most common browsers can be found at:

You also have the option to install the Google Analytics opt-out browser add-on and thereby deactivate the use of Google analytics cookies and the associated processing of your personal identifiable information. You can find the opt-out browser add-on here and you can also find the Google Privacy Notice here.

Presently, the Commission uses the following Cookies:

1.     Strictly Necessary and Essential Cookies

Cookie NameDigital Property(s) that Uses CookieDescription
csrftoken

eDS

CCOV

PLID

A Cross-Site Request Forgery (“CSRF”) Token protects web applications from unauthorized or malicious requests.

This cookie verifies the authenticity of requests made by you when using our digital properties and is unique to your individual session. This cookie is not stored on your computer or mobile device.

sessionid

eDS

CCOV

PLID

A Session ID Cookie last for a session.

This cookie contains information that is stored in a temporary memory location, which is deleted after a session ends. This cookie is not stored on your computer or mobile device.

ngssurveysessionXXXSurvey Platform

A “ngssurveysessionXXX” cookie stores a unique code to enable respondents to automatically save and/or resume surveys. Here, the “XXX” is replaced by this unique code.

This cookie is permanent and has no expiration time, meaning that, the information or data processed during the session does not expire and is not cleared from your computer or mobile device when the session ends. However, the data or information processed by this cookie is cleared when exiting “private browsing” or “incognito” sessions.

PHPSESSIDQCA

A “PHPSESSID” cookie is a cookie specific to the Hypertext Preprocessor (“PHP”) programming language.

This cookie last for a session and contains information that is stored in a temporary memory location, which is deleted after a session ends. This cookie is not stored on your computer or mobile device.

2.     Performance Cookies

Cookie NameDigital Property(s) that Uses CookieDescription
_gclxxxxWebsite

This is a Google conversion tracking cookie which stores information or data processed during a session for a period of 89 days before the information or data is eventually cleared and deleted from your computer or mobile device.

_gatWebsite

This cookie is associated with Google Universal Analytics which is a significant update to Google's more commonly used analytics service.

This cookie is used to throttle the request rate, that is, limiting the collection of data on high traffic sites. This cookie temporarily stores information or data on your computer of mobile device and expires after ten (10) minutes. Upon expiration, the information or data processed is cleared and deleted.

_gidWebsite

This cookie is associated with Google Universal Analytics. This cookie stores and updates a unique value for each website visited.

_gaWebsite

This cookie is associated with Google Universal Analytics, which is a significant update to Google's more commonly used analytics service.

This cookie is used to distinguish unique users by assigning a randomly generated number as a client identifier. It is included in each page request in a website and used to calculate visitor, session and campaign data for the sites analytics reports.

By default, this cookie is set to expire after two (2) years or seven hundred and twenty nine (729) days. However, this features is customizable by website owners.

SECTION 7:

USE OF YOUR PERSONAL IDENTIFIABLE INFORMATION BY THE COMMISSION

Pursuant to the Act, your personal identifiable information will be collected and processed by employees, staff or third-party service providers of the Commission. We may use your personal identifiable information for the following purposes:

1.     To Provide and Maintain Our Digital Properties

Where necessary, we will use strictly necessary and essential cookies to locate you and monitor your usage of our digital properties. For more information on this, please see please see Section 6 of this Policy.

2.     To Manage Your Accounts:

From time to time, we will use your personal identifiable information to manage your online accounts and access various functionalities and features of our digital properties that are available to you as a registered user.

3.     To Communicate or Contact You:

Where necessary, we will contact you by e-mail, telephone calls, text messages, physical mail, personal delivery or other equivalent forms of electronic or physical communication.

We will also communicate with you for the following reasons, which include, but is not limited to:

  1. typical day-to-day business and administrative communications to deal with potential third-party service providers, third-party service-providers for procurement purposes.
  2. typical day-to-day human resources related administrative communications with staff or employees, third-party service providers, the staff’s or employee’s next-of-kin, and other organizations;
  3. typical day-to-day communications for finance and accounting purposes;
  4. reminders about the deadline for filing a declaration;
  5. receipts acknowledging the submission of a declaration and other relevant supporting documents;
  6. notices regarding the filing of declarations;
  7. notices, summons or other communications regarding matters being investigated which concern or are relevant to you, whether directly or indirectly;
  8. notices, summons or other communications concerning potential legal matters or legal matters before the courts;
  9. computer or mobile application's push notifications regarding updates or informative communications related to the functionalities of our digital properties, including security updates, when necessary or reasonable for their implementation; and
  10. other typical day-to-day business or administrative communications that are necessary for the performance of our functions under the Act, PDA and any other relevant Jamaican laws or regulations.

4.     To Manage Your Requests:

To attend and manage your physical or electronic requests made to us through physical mail, physical delivery, e-mail, or electronic messages through our digital properties.

5.     To Perform Our Functions and Responsibilities under the Act or the PDA, including:

  1. Pursuant to Section 32(1) of the Act, the Director of Information and Complaints Division (“DoIC”) is required to:

    1. receive, keep on record and examine all declarations filed annually.
    2. make such enquiries of third-party entities (including financial institutions, competent authority) considered necessary to certify or determine the accuracy of a declaration.
    3. received or keep proper record of any complaint or information or notification in relation to any or all of the following matters –
      • any allegation which involves or may involve an act of corruption;
      • any allegation regarding impropriety or irregularity with respect to the award, implementation, or termination of a government contract or the grant, issue, suspension or revocation of a prescribed licence; and
      • any allegation in respect of non-compliance with any of the provisions of the Act.
    4. refer to the appropriate Director, any complaint or information or notification received under paragraph (iii) above, or any other matter which he considers appropriate for action.
    5. perform such other functions as may be assigned to the DoIC by or under this Act or any other enactment.

     

  2. Pursuant to the Protected Disclosure (Designated Authority) Order, 2021, the Commission is the designated authority under the PDA. Presently, our DoIC is responsible for receiving, investigating or otherwise dealing with disclosures of improper conduct and to provide protection to employees who make disclosures under the PDA from being subjected to occupational detriment.

  3. Pursuant to Section 33(1) of the Act, the Director of the Investigation Division (“DoI”) is required to:

    1. investigate, in any manner specified by or under this Act, any allegation that involves or may involve an act of corruption or any allegation relating to the non-compliance with the provisions of the Act, on the basis of any complaint, information or notification referred to him by the decision of the Commission or by the DoIC.
    2. monitor and where necessary, investigate, in the manner specified by or under the Act, the award, implementation or termination of any government contract, and the grant, issue, variation, suspension, or revocation of any prescribed licence, with a view to ensuring that –
      • in the case of a government contract, it is awarded impartially, on merit and in a financially prudent manner and in the circumstances, which do not involve impropriety, breach of any applicable law relating to procurement or other irregularity, and that the implementation or termination of the contract conforms to the terms thereof, without prejudice, to the functions of any public body in relation to the contract; and
      • in the case of a prescribed licence, the circumstances of such grant, issue, variation, suspension or revocation do not involve impropriety or breach of any applicable law relating to the procurement or other irregularity, and where appropriate, that the prescribed licence is used in accordance with the terms and conditions thereof.
    3. subject to the general direction of the Commission, investigate, on his own initiative, in the manner specified by or under this Act, any matter that may involve an act of corruption or non-compliance with the provisions of the Act.
    4. perform such other investigative functions as may be assigned to the DoI by or under this act or any other enactment.
  4. Pursuant to Section 34(1) of the Act, the Director of Corruption Prosecution Division (“DoCP”) is required to:
    1. institute, undertake and have the conduct of prosecutions in respect of acts of corruption and offences committed under the Act.
    2. provide legal advice to the Commission on matters concerning acts of corruption and offenses committed under the Act.
    3. collaborate with the Asset Recovery Agency established under the Proceeds of Crime Act, in relation to the conduct of proceedings with respect to the seizure restraint, forfeiture, or recovery of any property relating to acts of corruption.
    4. perform such other prosecutorial functions relating to acts of corruption, as may, from time to time, be assigned to the DoCP by this act or any other enactment.
  5. Pursuant to Section 6(1) of the Act, the Director for Corruption Prevention (“DoCPr) is required to:
    1. examine the practices and procedures of public bodies and make recommendation, in relation to the revision of those practices and procedures, which in the opinion of the Commission may reduce the likelihood or the occurrence of the acts of corruption.
    2. take necessary and effective measures for the prevention and detection of corruption within public bodies.
    3. prepare codes of conduct and other advisory material relating to corruption and guide public bodies in respect of matters within the purview of this Act.
    4. monitor current legislative and administrative practices in the fight against corruption.
    5. advise the Minister on the adoption of international best practices relating to the prevention of corruption.
    6. co-ordinate the implementation of an anti-corruption strategy.
    7. collaborate or co-operate with other persons and bodies, whether in Jamaica or outside of Jamaica, duly authorized to prevent, combat and investigate acts of corruption, so as to implement an integrated approach to the eradication of corruption.
    8. Advise the Minister on such legislative reform as the Commission consider necessary to reduce the likelihood or the occurrence of acts of corruption.
    9. Adopt and strengthen mechanisms for educating the public in matters relating to corruption.
    10. Carry out any other such function as may be assigned to it under this Act or any other enactment.

SECTION 8:

TRANSFER OF YOUR PERSONAL IDENTIFIABLE INFORMATION TO THIRD-PARTIES

Your information, including personal identifiable information, is processed at the following locations:

  1. the Commission’s offices and any other external physical place (s) or location(s) fully operated, controlled and/or managed by the Commission; and
  2. any other external place(s) or location(s) operated, controlled and/or managed by our third parties who process personal identifiable information on our behalf.

Our third-party service providers are located in and operate in international jurisdictions that have data protection and privacy laws that are equivalent to the data protection laws and regulations in Jamaica. We also ensure that your personal identifiable information is not transferred to our third-party service providers unless they have adequate technical and organizational controls in place to effectively secure your personal identifiable information.

We do not sell your personal identifiable information to third-parties. We also do not allow any personal identifiable information to be used by third parties for their own marketing purposes. We will also take all steps reasonably necessary to ensure that your personal identifiable information is secure and protected in accordance with this Policy and the DPA.

The personal identifiable information shared and/or transferred to our third-party service providers may be subject to that third-party service provider’s data protection or privacy practices, statements or notices.

The privacy choices you have made on the third-party service provider’s website or platform will not apply to our use of the information and personal identifiable information processed through our digital properties.

We may transfer and/or share your personal identifiable information in the following situations:

 

  • With Our Third-Party Service Providers:

  • With Competent Authorities:

    Pursuant to Section 7(1) and Section 7(12) of the Act, the Commission may share or exchange information and personal identifiable information for the prevention, detection and investigation of an act of corruption, pursuant to the terms of the Memorandum of Understanding or other agreement, with several local Competent Authorities. These Competent Authorities are required to secure all personal identifiable information in their possession (including any personal identifiable information transmitted or shared by us) in accordance with the DPA.

    We may share information with the following Competent Authorities:

    1. The Director of Public Prosecutions;
    2. The Attorney General;
    3. Tax Administration Jamaica;
    4. The Financial Investigations Division;
    5. The Major Organized Crime and Anti-Corruption Agency;
    6. The Revenue Protection Division;
    7. The Jamaica Constabulary Force;
    8. Jamaica Customs Agency; or
    9. Any person or an agency of government designated as a competent body for the purposes of this Act by the Minister, by order subject to affirmative resolution.

SECTION 9:

LINKS TO THIRD-PARTY WEBSITES

This Policy and our digital properties may contain links to other websites that are not operated or managed by us. If you click on a third-party website link, you will be directed to that third party's website.

The Commission strongly advises you to review the privacy policy, privacy statements or privacy notice of every website you visit. We have no control over and assume no responsibility for the content, privacy policies or practices of any third-party websites or services.

SECTION 10:

DISCLOSURE OF YOUR PERSONAL IDENTIFIABLE INFORMATION

Under certain circumstances, the Commission may be required to disclose your personal identifiable information if required to do so by law or in response to valid requests by law enforcement or public authorities (e.g. a court or a government agency).

We may disclose your personal identifiable information in good faith belief that such action is necessary to:

  1. Comply with a legal obligation;
  2. Prevent or investigate possible wrongdoing, non-compliance, or offenses committed pursuant to the Act, the PDA or any other relevant Jamaican law or regulations;
  3. Protect your personal safety and safety of the general public; and
  4. Protect against legal liability.

SECTION 11:

RETENTION OF YOUR PERSONAL IDENTIFIABLE INFORMATION BY THE COMMISSION

The Commission will retain your personal identifiable information only for as long as necessary for the purposes set out in this Policy and in compliance with our legal obligations pursuant to the Act and DPA.

SECTION 12:

RETENTION OF YOUR PERSONAL IDENTIFIABLE INFORMATION BY THE COMMISSION

You may have the right to delete or request that the Commission assist in deleting certain personal identifiable information that we have collected about you, your spouse or your child or children.

You may also have the ability to directly update, amend, or delete certain personal identifiable information about yourself, your spouse or your child or children through our digital properties.

You may also Contact Us to request access to, correct, update, amend, or delete any personal identifiable information that you have provided to us.

SECTION 13:

YOUR DATA PROTECTION AND PRIVACY RIGHTS

You have the following rights under the DPA in respect of any personal identifiable information we collect, use and process about you:

Your RightsWhat They Mean
The right to access your personal identifiable information

You have the right to be informed whether, and to what extent, we process your data. Subject to certain exceptions, you have the right to obtain a confirmation as to whether we process your personal identifiable information, and if we do, request access to your data.

The right to consent to processing

You have the right to consent to the processing of your personal identifiable information. If your personal data is processed based on your consent, you have the right to withdraw your consent at any time. The withdrawal of your consent does not affect the lawfulness of processing based on consent before its withdrawal.

The right to prevent processing

You have the right to object to the processing of your personal identifiable information in certain situations.

Rights in relation to automated decision making

You have the right to object to decisions based exclusively on the automated processing of your personal identifiable information.

The right to rectification

If the personal identifiable information that we process is incomplete or incorrect, you have the right to request their completion or correction at any time.

Please note that some of the rights listed above may be restricted because some of the rights described above can only be exercised in certain circumstances. If we are unable to fulfill a request from you to exercise one of your rights, we will write to you to explain the reason for refusal.

SECTION 14:

CHANGES TO THIS POLICY

We may update this Policy from time to time and you will be notified of any changes made to this Policy by the posting of a new and updated Policy on our website. You may also be informed of any changes to this Policy via email and/or a prominent notice or disclaimer on our website, indicating same, prior to the changes to the Policy becoming effective. Additionally, the "Last Updated" date at the top of this Policy will also be changed.

You are advised to review this Policy periodically for any changes. Changes to this Policy are effective as soon as they are posted on our website.

CONTACT US

  1. For any assistance in the exercise of your rights under the DPA or if you have any concerns regarding this Policy, please contact our Data Protection Officer at:
Email:[email protected]
Telephone:(876) 968-6227, (876) 960-0470 or (876) 960-5617 | Ext. 6427
Address:Data Protection Officer 
Integrity Commission 
3rd - 6th Floors, Sagicor SIGMA Building 
63-67 Knutsford Boulevard 
Kingston 5, Saint Andrew 
Jamaica W.I. 
 
  1. If you are not satisfied with the way that we have handled your complaint, you have the right to raise the matter with the Office of the Information Commissioner using the contact details below:
Email:[email protected]
Telephone:(876) 920-4390
Address:Office of the Information Commissioner 
The Masonic Building (2nd Floor) 
45-47 Barbados Avenue 
Kingston 5, Saint Andrew 
Jamaica W.I. 
 

DEFINITIONS

For the purposes of this Policy, the following words and terms shall have the same meaning regardless of whether they appear in singular or in plural and are defined as follows:

TermDefinition
Account

A unique user account created for you to access and use our digital properties.

 

Act

The Integrity Commission Act, 2017

Assets

An item of property owned by a person regarded as having value in or outside of Jamaica. (Examples: house, car, cash, equivalent, goodwill, art work, intellectual properties)

CCOV

This is a digital property solely owned and operated by the Commission and is called the Contracts Cost Overruns and Variations.

Child or Children

This is:

  1. a natural person or individual under eighteen (“18”) years of age; or
  2. a natural person or individual who is a son or daughter of any age
Commission 
(also referred to as "we", "us" or "our" in this Policy)

This refers to the Integrity Commission, 3rd to 6th Floors, Sagicor SIGMA Building, 63-67 Knutsford Blvd, Kingston 5, Saint Andrew, Jamaica, W.I. and is a body corporate established pursuant to the Integrity Commission Act, 2017.

Cookies

These are small files that are placed on your computer or mobile device by a website or Internet-based application, containing details of your browsing history on that particular website or Internet-based application.

Disclosure

Any disclosure of information made by an employee, regarding any conduct of an employer of that employee or another employee of that employer, where the employee has a reasonable belief that the information disclosed shows or tends to show that improper conduct has occurred, is occurring or is likely to occur, and “disclose” shall be construed similarly.

DoCP

The Director of Corruption Prosecution at the Commission

DoCPr

The Director of Corruption Prevention at the Commission

DoI

The Director of Investigations at the Commission

DoIC

The Director of Information and Complaints at the Commission

Declaration

The statutory declaration required to be filed by all Parliamentarians and public officials which contains information about his/her assets, liabilities and income pursuant to Section 39 and 40 of the Integrity Commission Act, 2017.

Digital Properties

A website, application, platform or service operated and owned by us that may be displayed on various online, mobile, or other electronic platforms and environments, including those operated by third parties, which permits us to interact directly with you.

DPA

The Data Protection Act, 2020.

Data Protection Officer

The person appointed by the Integrity Commission who is responsible for monitoring, in an independent manner, the Integrity Commission’s compliance with the provisions of the Data Protection Act, 2020.

eDS

This is a digital property solely owned and operated by the Commission and is called the electronic Declarations System

E-Mail

An electronic mail or message distributed by electronic means from one computer user to one or more recipients via a network.

Improper Conduct

Any –

  1. criminal offence;
  2. failure to carry out a legal obligation;
  3. conduct that is likely to result in a miscarriage of justice;
  4. conduct that is likely to threaten the health or safety of a person;
  5. conduct that is likely to threaten or damage the environment;
  6. conduct that shows gross mismanagement, impropriety or misconduct in the carrying out of any activity that involves the use of public funds;
  7. act of reprisal against or victimization of an employee;
  8. conduct that tends to show unfair discrimination on the basis of gender, race, place of origin, social class, color, religion, or political opinion; or
  9. willful concealment of any act described in paragraphs (a) to (h) above.
Income

Amounts received for work, or through investments in or outside of Jamaica, profits made on the sale of assets or monetary gifts etc.

Office of the Information Commissioner

The appointed Regulator in Jamaica for data protection and privacy pursuant to the Data Protection Act, 2020.

Liabilities

An amount owed to a supplier, bank, lender, or other provider of goods, services, or loans in or outside of Jamaica. 
(Examples: mortgage, credit cards etc.)

Occupational Detriment

Any act or omission that results in an employee, in relation to his employment, being –

  1. subject to disciplinary action;
  2. dismissed, suspended or demoted;
  3. harassed, intimidated, or victimized;
  4. transferred against his will;
  5. refused transfer or promotion;
  6. subject to a term or condition of employment or retirement from employment, that is altered to his disadvantage;
  7. provided with an adverse reference;
  8. denied appointment to any employment, profession or office;
  9. threatened with any of the actions specified in paragraphs (a) to (h); or
  10. otherwise adversely affected in respect of his employment, profession or office, including employment opportunities and job security.
PDA

The Protected Disclosures Act, 2011

PLID

This is a digital property solely owned and operated by the Commission and is called the Prescribed Licences Information Database.

Personal Identifiable Information

Information (however stored) relating to:

  1. a living individual; or
  2. an individual who has been deceased for less than thirty years, who can be identified from that information alone or from that information and other information in the possession of, or likely to come into the possession of, the data controller; and
  3. includes any expression of opinion about that individual and any indication of the intentions of the data controller or any other person in respect of that individual.
Parliamentarian

A member of the House of Representative or a member of the Senate.

Process

The obtaining, recording, or storing information or personal data, or carrying out any operation or set of operations (whether or not by automated means) on the information or data, including:

  1. organization, adaptation, or alteration of information or data;
  2. retrieving, consulting, or using information or data;
  3. disclosing information or data by transmitting, disseminating, or otherwise making it available; or
  4. aligning, combining, blocking, erasing, or destroying information or data, or rendering data anonymous.
Public Officials

Any person who:

  1. holds an executive, an administrative or a judicial office, or a parliamentarian, whether appointed or elected, whether permanent or temporary, or whether paid or unpaid;
  2. is employed to a public body; and
  3. is any member of the Security Forces, that is: the Jamaica Constabulary Force, Jamaica Defence Force and the Rural Police.

Public officials required to file a declaration are:

  1. those in receipt of total emoluments of Twelve Million Dollars (J$ 12,000,000.00) and above per annum;
  2. those required by notice published in the Jamaica Gazette Vol. CXLVI No. 39 dated Wednesday December 20, 2023; or
  3. those requested in writing by the Commission.
QCA

This is a digital property solely owned and operated by the Commission and is called the Quarterly Contract Awards.

Service Provider

Any natural or legal person who processes personal identifiable information on behalf of the Commission. It refers to third-party companies or individuals contracted by the Commission to facilitate, provide, or perform a service related to eDS.

Session

A session starts when you launch a website or an Internet-based application and ends when you leave the website or close your browser window.

Spouse

Includes:

  1. your husband or wife as duly married or partnered under Jamaican law;
  2. in relation to a single man, a single woman who, for a period of not less than five (5) years, has cohabited with the single man as if she were in law his wife; and
  3. in relation to a single woman, a single man who, for a period of not less than five (5) years, has cohabited with the single woman as if he were in law her husband
  4. spouse who is or was living separately and apart from you throughout the period in relation to which the declaration is made.
Survey Platform

This is a digital property solely owned and operated by the Commission and is called the Integrity Commission Survey Platform.

Website

This is:

  1. a digital property solely owned and operated by the Commission and is called the Integrity Commission Website; or
  2. a group of World Wide Web pages usually containing links to each other and made available online by an individual, company, or organization.
You 
(also referred to as “you” or “your” in this Policy)

Any natural person or individual who is a Jamaican citizen, public official, staff or employee of the Commission or who interacts or has any interaction with us in any way.



 

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